Recruitment - Gallery Manager (Maternity Cover, Part-time)

9 – 12 month freelance contract
2 days per week (possibly increasing to 3 days)
Salary: £24,000 - £26,000 pro rata (dependent on experience)
Deadline for applications: Tues 24 Feb (12 noon)

We have a vacancy for a part-time Gallery Manager covering maternity leave for a minimum of 9 months. The Gallery Manager plays a leading role in the smooth-running of the organisation and supports the Directors to develop the ambition of its programme and collaborations.

The responsibilities of the Gallery Manager include exhibition and event management, administration and office management, financial management, fundraising and the management of freelance staff and interns. 


Exhibition & Event / Project Management 

  • Administration, correspondence and contracts
  • Artists’ travel and accommodation
  • Transportation and international shipping of art works
  • Installation of exhibitions to a museum level and other events
  • Maintaining equipment and materials
  • Recruitment, training and management of invigilators
  • Management and maintenance of exhibitions
  • Dealing with visitor queries as required
  • Engaging with external service providers

 Administration & Office Management

  • Day-to-day running of the gallery office including phone calls, emails and post, and general administration
  • Management of the gallery diary and planner
  • Maintenance of databases
  • Maintenance of IT equipment and computer programmes
  • Administrative and management support to the Directors
  • Liaison with Drawing Room Advisory Board
  • Online and onsite shop management
  • Co-ordinating publication orders and distribution
  • Sourcing equipment and ordering supplies
  • Management of internship programme in liaison with Drawing Room team
  • Management of stock art works and updating of inventory
  • Management of filing system and archive

Financial Management

  • Monitor core and project budgets
  • Oversee all income and expenditure in liaison with bookkeeper
  • Management of financial records and bank accounts in liaison with Co-Directors & bookkeeper
  • To supply information required for the financial audit in liaison with bookkeeper
  • Lead on annual report, providing all data for it
  • Prepare project funding reports


  • Lead on reporting to funding bodies
  • Managing Patron membership schemes
  • To write, in consultation with the Directors, funding applications
  • To obtain sponsorship for exhibitions



  • A highly professional and presentable person, who has excellent organisational skills and an attention to detail, is required for this post.
  • Minimum 2 years’ relevant experience within the visual arts
  • Demonstrable skills in the delivery and maintenance of exhibitions and events
  • Ability to work well within a small team
  • Ability to be quick-witted, pre-emptive and responsive
  • Excellent interpersonal skills, with good verbal and written communication skills
  • Demonstrable financial management skills
  • Excellent management skills
  • Excellent IT skills and ability to troubleshoot computer and communications equipment
  • Flexibility with working hours

Desirable Skills

  • Strong interest in contemporary visual art and culture
  • Knowledge of funding bodies, their funding strategies and application procedures
  • Understanding of the public arts sector including the Arts Council
  • Understanding of the principles of equal opportunities and an understanding of issues around cultural diversity and access

The role will be based at Drawing Room’s gallery in Bermondsey
Please note this is not a curatorial post, the programme is curated by Drawing Room Directors

Applications by email to [email protected]. To apply please provide a full CV, cover letter stating your suitability for the post and two referees.

Interview date: Fri 6th March 2015

Posted: Wed 11 Feb 2015