We are hiring:  Gallery Manager


Salary: £26,000 with Employer’s pension contribution
Deadline: Monday 10th April, 6pm
Working hours: Monday – Friday 10am to 6pm

Additional weekend and evening work may be required for which time off in lieu will be given
Holiday entitlement: 28 days (including bank and public holidays)

Probationary period: three months

Drawing Room is the leading independent non-profit gallery in the UK for drawing. It is here that local and international audiences can view the most innovative forms of contemporary drawing, learn from the resources in our Study library and connect with artists through talks and practical workshops. Drawing Room presents exhibitions of drawings produced around the globe, supporting the production of new work and show casing exemplary forms of drawing made today and in the recent past.

Drawing Room presents 4 to 5 exhibitions per year including collaborations with institutions and individuals, tours of exhibitions and a learning programme of events, talks, seminars and workshops. We are a small team and the position will be line managed by the Directors.

This person is responsible for the day to day running of the organisation and setting up systems to ensure the smooth operation of Drawing Room (gallery, office, admin, website, communications)

Job Description



- Maintaining gallery space ensuring a high standard of presentation at all times

- Creating and managing systems to ensure the smooth day-to-day running of the office

- Developing and maintaining filing systems, sourcing equipment and ordering office supplies

- Maintaining IT equipment, computer programmes and system backup

- Providing administrative and management support to the Directors and arranging travel and accommodation

- Scheduling team and programme meetings, managing team diary and volunteer and invigilation rota

- Co-ordinating staff contracts, reviews, overtime, holidays and training and being first point of call for any staff related issues

- Recruiting and training exhibition invigilators and casual staff

- Scheduling Advisory Board meetings, creating agendas, preparing board updates and minute taking

- Dealing with visitor and email queries

- Leading on ACE annual report

- Updating and managing policy documents and ensuring procedures are followed: security, environmental, security, health and safety, equal opportunities

- Managing evaluation of all projects and reports to stakeholders

- Obtaining and maintaining audio and visual equipment and materials

- Co-ordinating and managing technical set up for events


- Managing Drawing Room website in liaison with team and web developer

- Maintaining and adding contacts to database

- Co-ordinating monthly e-newsletters

- Managing online listings of exhibitions and events

- Monitoring, analyzing and evaluating web statistics and visitor information

- Co-ordinating  production and distribution of all printed publicity material


- Managing stock of publications and artworks, purchases, orders and distribution

Capital development

- Liaising with relevant parties on the move to new premises


- Managing annual budget in liaison with Directors and Financial Manager

- Reviewing and evaluating quarterly management accounts and budgets

- Processing and authorising invoices and payments

- Managing petty cash

- Communicating with payroll provider


- Supporting Directors in development and delivery of fundraising

- Managing Drawing Biennials and their promotion

Person Specification

Essential skills:

- A highly professional and presentable person, who has excellent organisational skills and attention to detail, is required for this post.

- Minimum 2 years’ relevant experience within the visual arts

- Excellent people management skills

- Excellent time management skills

- Demonstrable skills in the delivery and maintenance of projects Ability to work well within a small team

- Ability to be quick-witted, pre-emptive and responsive

- Excellent interpersonal skills, with good verbal and written communication skills

- Demonstrable financial managent skills

- Skilled at cost cutting and money saving

- Excellent IT skills and ability to troubleshoot computer and communications equipment

- Able to turn your hand to anything

- Flexibility with working hours

Desirable Skills

- Strong interest in contemporary visual art and culture

- Knowledge of funding bodies, their funding strategies and application procedures

- Understanding of the public arts sector including the Arts Council

- Understanding of the principles of equal opportunities and an understanding of issues around cultural diversity and access

How to apply:
Please apply with CV and covering letter by 6pm on Monday 10th April to [email protected]

Interviews will take place at Drawing Room on Thursday 20th April

Due to the anticipated volume of applicants please be advised that your application has been unsuccessful if you have not received a response by 20th April

Posted: Tue 14 Mar 2017